Eleven positions. One person watching the gates.
Right now, three people effectively run different parts of Two Rivers Wine Co. — sourcing, paperwork, invoicing, replies. This prototype is what it looks like when each of those becomes a position that runs itself, and the only thing that reaches you is the decision that actually needs you: money, compliance, or anything outside the standard case.
The three demos below aren't mock screenshots — the calculator actually calculates, the reply is drafted from a real enquiry, and every "escalate" you see below is a real decision this business hasn't set a rule for yet, so it comes to you every single time until you do.
What's already real vs. what's still a placeholder
| Layer | State | What that means |
|---|---|---|
| Workflow logic | Mapped | Stages, steps and escalation rules are written for 5 of 11 positions |
| Duty, GST & thresholds | Unverified | Placeholder figures — need sign-off from Customs, MPI and you |
| Live systems | Not connected | No real email, Xero or Customs entry is wired in yet — this is a working model of the decisions, not the pipes |
Landed cost calculator
This is the actual formula in calculate-landed-cost: everything a shipment cost, divided by the bottles you actually received. Change the numbers — the total and the margin call update as you type.
GST is 15% on Customs value — ex-cellar + freight + insurance + duty, before it's divided by bottle count.
Illustrative 35% margin line shown for this demo only — swap in your real policy once set.
This shipment's supplier payment
Bodega Otxoa is a new supplier — first payment, and no prepayment threshold is set yet in your decision-thresholds file. That means it escalates, every time, until you set one.
Answer a trade enquiry
Pick an enquiry the way it would actually arrive. The draft below is built from live stock, the trade price list and the FAQ Record — the same voice every time, whoever's watching the inbox.
Shipment RJ-2026-014 — Bodega Otxoa, Rioja Reserva 2022
Five stages from order to sellable stock. Three of them are handed straight to Compliance & Licensing at a fixed gate — this position doesn't guess those, it waits for a clear answer.
Compliance & Licensing's three gates on this shipment
Steve's Inbox
Everything here stopped on purpose. Each card names exactly which rule fired and why — approve, decline, or ask a question, and it's logged either way.